Free Variation Order Templates
Download professionally written templates used by builders worldwide. Or skip the paperwork entirely with VaryOrder.
Variation Order Template — Word
For: AU, UK, NZ, UAE builders
Professional variation order template with all required fields. Editable in Microsoft Word or Google Docs.
Includes: Description of works, cost breakdown, client approval signature block, and project details.
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Change Order Template — Word
For: US, Canada builders
Standard change order template for US and Canadian contractors. Compliant with common construction contract requirements.
Includes: Scope of change, cost impact, schedule impact, and contractor/owner signature blocks.
Download freeFree account required
Variation Order Template — PDF
For: All countries
Print-ready variation order form. Fill by hand on site or digitally using any PDF reader.
Suitable for any country. Print, fill in, and get a wet signature from your client.
Download freeFree account required
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What should a variation order template include?
A professional variation order template should include: the project name and address, a description of the additional work, the agreed price, the reason for the variation, any impact on the project timeline, and a signature block for both the builder and the client. Missing any of these can make the document difficult to enforce if a dispute arises.
Are Word templates legally binding?
A signed variation order template — whether in Word, PDF, or digital form — can be legally binding if it clearly documents the agreement between builder and client. However, proving a wet signature is authentic can be difficult. Digital sign-off through a platform like VaryOrder adds a timestamped audit trail, IP address logging, and a cryptographic hash — making disputes significantly easier to resolve in your favour.
Variation order template Australia — what's different?
In Australia, variation orders should reference the relevant security of payment legislation in your state (e.g. the Building and Construction Industry Security of Payment Act). They should also clearly state whether the variation is valued as a lump sum or daywork rate. Our Australian template includes these fields. VaryOrder automatically uses “Variation Order” terminology for Australian users.